Coordinator, Event Content & Logistics EMEA (hourly/part-time)

Title: Coordinator, Event Content & Logistics EMEA (hourly/part-time)

Reports To: Director, Live Content EMEA

Department: Content Creation

Location: UK (Remote with some London-based collaborative team and working meetings)

Alt Work Eligibility: Remote-Yes

Level: Staff

AVIXA EMEA is looking for an event content and logistics coordinator to join our dynamic content creation team to support face-face and digital events, and online training courses. The successful candidate will be an organised and efficient team player, who is comfortable with technology and used to working in a virtual environment. The ideal candidate will have some experience of events or training, however, we will provide full training and development to ensure success in this role.

Hours: Hourly/part-time position (anticipated approx. 17.5 hours a week). More hours available to support annual event delivery e.g. ISE (Integrated Systems Europe) in January/February in Barcelona and InfoComm in May/June, with post event reporting and wrap up deliverables as required.

Salary: £20-22/hr

About AVIXA:

AVIXA (the Audiovisual and Integrated Experience Association) is the premier international trade association representing the professional audiovisual (Pro AV) and information communications industries.

The association serves as the central hub for the global AV community, offering resources for manufacturers, integrators, dealers, and end-users.

Key aspects of what AVIXA does include: training and professional development, global events programming, and facilitation of networking and information sharing for members and special interest groups.

Key Responsibilities include but are not limited to:

• Delivery of virtual webinars, online training and face-to-face events.
• Administration of trainers’ fee invoices and any expenses in line with agreements.
• Collation of quarterly reports on event and training session numbers (e.g.: registered vs. attended numbers) and collection of this data from across the EMEA team where events have occurred.
• Coordinating the EMEA Team Events Diary/Online shared Calendar and following up with regional team to update and upload results information.
• Supporting the EMEA Global Industry Engagement Team in the delivery of our Partner and Member events and AVIXA’s Senior Leadership Team’s meetings during ISE.
• Liaising on key projects managed by third party suppliers who fulfil AVIXA housing requirements and meetings during ISE.
• Assisting with content programming, data input, reporting and preparation of key ISE Content Programme deliverables as directed.
• Responsible for the AVIXA CTS ‘Renewal Unit’ CPD applications and post event/class uploading of candidates to AVIXA systems for recipients.
• Assisting with in-person or virtual course logistics where possible and posting course evaluation forms.

Other Duties:

• To undertake any other duties in keeping with this job role and to support the wider business.
• Occasional travel within UK / Europe and further afield may be required.

Qualifications and Experience:

• Ability to manage your time and be able to ramp up and extend your hours to full time around ISE in Jan/Feb and InforComm in June. Some weekend work required.
• Knowledge of the Audio Visual industry is a plus.
• Proficient language skills written and verbal in German and/or Spanish language is also a plus.
• Events experience and/or a degree in events or related subject.
• Excellent IT skills e.g. Microsoft Office, Zoom.
• Previous use of a virtual event platform and CRM (desirable), basic graphic design skills (desirable), social media skills (desirable).
• Excellent planning and organisational skills, accurate and meticulous.
• Excellent customer service skills, enthusiastic and helpful approach.
• A team player.
• Reliable, ability to problem solve.
• A good communicator, able to build relationships and deal with senior speakers.

Why You’ll Love Working Here:

• AVIXA is a global organization that celebrates diversity of thought, background, demographics, and experience. Learn more about us!
• The AV industry is truly inspiring, changing how people experience the world.
• We’re headquartered in Fairfax, VA but also have a widely distributed team. We recognize that talented people live all over the world.
• Our team likes to have fun and enjoy a good meal, even when we’re not together. We also expect everyone to have a strong opinion on whether a hot dog is a sandwich!
• Our values: Trust, Heart, Courage. No buzzwords here. We take these seriously and live them every day.
• Our people: you will be surrounded by some of the most talented, supportive, smart, and thoughtful leaders and teams.
• It’s not all about work: generous leave and holiday time off and flexible working hours.
• The perks: AVIXA offers generous benefits, learning and career development opportunities, education assistance, and more!